Burlington College Circulation Policy

Who can borrow books?

• Burlington College Faculty, students and staff
• Reciprocal borrowers VCAL faculty (see VCAL circulation policy)

Beginning Fall of 2008 all faculty, students and staff will be required to present a valid Burlington College ID in order to check out materials from the Burlington College Library. New ID's can be obtained on the 3rd floor with Maria Crosby.

What is available for check out?

• All patrons may check out hard copies books, DVD/VHS recordings. The library also has televisions and headphones available for watching materials on reserve.
• Only current Burlington College faculty, students and staff are eligible to access our electronic database material. See library staff for passwords.
• Print periodicals are kept in the library and may be used by anyone in the library. BC faculty may borrow these materials for two weeks with no renewal. Other patrons may borrow periodicals at the discretion of the library staff.
• The Burlington Free Press is available in the library daily, kept for two weeks and then recycled.

Loan Periods by Borrower Status

LOAN PERIODS FOR RESERVE ITEMS

Loan periods are determined by individual faculty. All borrowers receive the same brief loan periods of 2 hours or overnight.

RETURNS

Return all borrowed material to the Circulation Desk.

Patrons are responsible for books until the books are checked in at the Circulation Desk. Please do not return media, reserve items, or ILL materials into book drops.

RENEWALS

Renew books at the Circulation Desk. Renewals will not be granted if:

• The renewal limit has been reached.
• The item has a hold/recall.
• There is a block on the borrower's record.
• The items are non-renewable

OVERDUE NOTICES

At the time items are borrowed, each user is notified of the due date via a due date receipt. Please check the date due of each item you borrow and return materials by the due date to avoid accrual of overdue fines. One overdue notice is put in your Burlington College mailbox. At 30 days overdue a replacement fee is assessed and mailed to you. Failure to receive this notice does not excuse a user from overdue charges.

FINES and REPLACEMENT FEES

There are NO OVERDUE fines on the general circulating books. However, you will not be allowed to checkout any additional items if you currently have overdue items.

All library users are subject to replacement fees. Library materials not returned within 30 days of the due date are assumed lost. The borrower of a lost item will be charged a replacement cost for that item. If you do not promptly return materials you will incur replacement charges.

Reserve fines are $1.00 per day, per item, with a maximum fine of $10.00 per item.

When a user disputes the assessment of a fine, he/she may discuss the fines with a Circulation staff member. If the user still feels that the fines have been inappropriately levied, or extenuating circumstances merit waiving the fines, he/she may complete a Fine Appeal form.

The form may be obtained from a Circulation staff member.

UNPAID FINES

Students have an administrative hold placed on their records at the Registrar's office when a library invoice is issued. After 75 days, all unpaid invoices are referred to the Office of Student Accounts.

RECALLS

Loaned items are subject to recall. The loan period on recalled items is reduced to 14 days from the recall date. Recalled materials are due by the revised due date and accrue fines of $1.50 per day after the revised due date. Borrowers are sent recall notices when an item's due date is revised; in addition, revised due dates are reflected in the online catalog. Please return recalled materials promptly as a courtesy to the next borrower.

To avoid recall fines, return all library materials (or arrange for someone else to return them) if you plan to be away from your local address for more than 14 days.

MAILING ADDRESSES

It is the library user's responsibility to maintain current address information. You are obligated to respond to all overdue, recall and fine notices. The College Library receives address information from the registrars office. Students should keep the Registrar's Office informed of any address and/or telephone changes. All faculty/staff should inform the Office of Human Resources.

LOST BOOKS

Library materials not returned within 30 days of the due date or recalled materials not returned within 15 days of the first recall are assumed to be lost. The borrower of a lost item will be charged a replacement cost for that item. A replacement bill consists of: The the default amount will be $40, plus a $10 processing fee ($50 total). If the actual cost of the item is more than $40 you will be charged the replacement cost, plus a $10 processing fee. The default amount for DVD's will be $25, plus a $10 processing fee ($35 total). Materials borrowed through interlibrary loan will have the replacement cost charged by the lending library, plus a $10 processing fee.

Unpaid replacement costs will be turned over to the college’s Business Office for charging against the individual’s account.

If an item billed as lost is returned, then the processing fee and the replacement cost are cancelled UNLESS a Student Accounts invoice was generated.

LOSS OF BORROWING PRIVILEGES

Burlington College borrowers are blocked from borrowing when, they have overdue items or borrower's fines accrue to $10.00.