Attendance and Withdrawal from Learning Activities

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If a student misses two consecutive weeks of a class, the College must, by federal regulation, determine whether the student has withdrawn from the activity. Except in unusual circumstances, this determination must be made no later than 14 days after the student’s last date of attendance per attendance records. This condition applies on a course-by-course basis regardless of program format. Students may withdraw without academic penalty any time during the first one-third of the semester; applicable financial refund periods are in effect after the Add/Drop period.

Burlington College requires all faculty members to report attendance for each student following every scheduled meeting in order to track students’ progress. For financial aid purposes only, the date of withdrawal if a student ceases attending an activity is determined by the last date of recorded attendance. After the end of the Free Add/Drop period, requests for withdrawal refunds must be made in writing to the Business Office, Burlington College, 351 North Avenue, Burlington, VT 05401. See Business Office Refund Policies for details.

Faculty members for distance learning activities report attendance according to the program’s established contact schedule. For distance learning programs, the College must demonstrate that a student participated in class or was otherwise engaged in an academically-related activity, such as submitting an academic assignment; taking an exam, an interactive tutorial, or computer-assisted instruction; contributing a question to a required online discussion about academic matters; attending a study group that is assigned by the College; or initiating contact with a faculty member to ask a question about the academic subject studied in the learning activity. Note that contacting an advisor or faculty member to request an extension is not considered a demonstration of engagement with the academic material.

Process
Burlington College routinely monitors attendance records to determine when a student officially or unofficially withdraws from a learning activity. The Dean, Director of Student Services, and academic advisors each receive weekly attendance reports. Except in unusual instances, the date of the College’s determination that a student withdrew is no later than 14 days after the student’s last date of attendance per attendance records. If a student has been absent from all of the classes/activities scheduled during a period of 14 consecutive calendar days in any learning activity, the student’s academic advisor will attempt to contact him/her for one week to determine whether the student intends to return to class or to withdraw. After the student has been absent from all of the classes/activities scheduled during a period of 21 consecutive calendar days in any learning activity, or if the student indicates that s/he intends to withdraw, the advisor will submit a withdrawal form to the Registrar’s Office, administratively removing the student from the activity or activities. The Registrar’s Office will process the paperwork, notify the Business Office, and report the last date of attendance to the Financial Aid Office. If the student withdraws from all attempted activities, an exit interview normally will be completed through the academic advisor; and the Registrar’s Office will inform the Director of Student Services, the College Librarian, and the Director of I.T., who will revoke privileges associated with being an enrolled matriculated Burlington College student. Students wishing to request a withdrawal refund must do so in writing to the Business Office. See Business Office Refund Policies for details.

Within the college guidelines, each instructor may determine the attendance required for successful completion of his/her course/learning activity (i.e., passing and receiving credit), whether or not the student has withdrawn from the course/learning activity.