The Burlington College Library welcomes gifts of books and other types of information resources suitable for the Library’s collection. Major gifts over the years have added depth to the academic resources available to our community. Thank you for thinking of the Burlington College Library for your donation.
The needs of an academic library are guided by the intellectual, curricular and scholarly activities of the College. All gifts-in-kind are treated as new acquisitions and are evaluated by the same standards applied to new purchases. The Library Director and Department Faculty review the materials for their appropriateness to the collection.
Types of Materials Desired
- Hard cover and high quality paperbacks of scholarly or artistic substance.
- Items that replace missing copies or copies in poor condition in the Library’s collection.
Types of Materials that Generally Cannot Be Accepted
- Water or mold damaged materials or materials in otherwise poor physical condition.
- Mass market paperbacks.
- Outdated college-level textbooks (older than 5 years)
- Cassette tapes and VHS
Process for Accepting Gifts
The Library requests that donors provide a list of materials in a potential donation. Some exceptions may occur depending on the size of the potential donation. However, the library cannot compile a list of materials after a gift has been received.
While gifts are free, the process of cataloging and adding materials is costly and storage space is limited. If accepted, gifts become the property of the Burlington College Library. The Library reserves the right to dispose of gifts at its discretion. Disposition may include retention and cataloging, sale, exchange or discard.
Generally it is not possible to promise special treatment of gifts, such as designated shelving or keeping the collection together. The library cannot accept materials which have restrictions on their physical access.
Acknowledgment of Gifts-in-Kind
The Burlington College Library provides written acknowledgment of all gifts accepted. Acknowledgment letters are generally prepared by the Development Department. The letter does not include a listing of the materials or value of the donation. We will return with the acknowledgement a copy of any list supplied by the donor.
Funding to Support Gift Collections
Donors of significant collections are urged to consider providing financial support for processing, housing, preservation, and continuing use of the materials. Discussions regarding the support of the donation should be held with the Library Director and Director of Development. Such support will provide funding for having the collection cataloged and ready for use by the community.
Donor Tax Information
IRS law prohibits librarians and staff from appraising materials or the Library paying for or arranging for appraisals. It is the responsibility of the Donor the responsibility to establish fair market value of an item, but a formal appraisal not always necessary. Appraisals must be done before the gift is transferred to the Library.
If you are considering a gift-in-kind to the Burlington College Library, please fill out and submit our Gift Proposal Form. 
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