All students considering withdrawing from learning activities should contact their academic advisor and complete the necessary paperwork, including exit interviews, Post Free Add/Drop Period Enrollment Change forms, and/or petitions. Students receiving financial aid should also contact the Director of Financial Aid and the Business Office to determine financial implications for their decision. The immigration status of international students may also be affected.
Students may officially withdraw from the College by contacting their academic advisor and completing a Post Free Add/Drop Period Enrollment Change form. The withdrawal will not be processed until a Post Free Add/Drop Period Enrollment Change form signed by an academic advisor is received by the Registrar’s Office.
There is no academic penalty for official withdrawals from learning activities prior to the end of the fifth week of classes in the fall and spring semester calendars, and the end of the third week of classes in the summer semester calendar. Students may petition the ARC for no academic penalty for withdrawals after the designated periods with acceptable documentation (medical or death in immediate family) and statements from each instructor that satisfactory academic progress was being made in each learning activity at the time of the withdrawal/last date of attendance.
If a student would like to pursue the attempted semester credits rather than officially withdraw from them, s/he may request incompletes with each instructor. If no attempted credits have been earned by the current semester’s final evaluation deadline, the student will still be considered unofficially withdrawn and reported to the Financial Aid Office. However, the student will have until the end of the next scheduled term before those incompletes are administratively changed to no credit (NC). Note that the fall final evaluation deadline is the default deadline if not enrolled in the summer term for incompletes awarded in a spring semester. These students should consult with their academic advisor and complete an exit interview prior to ceasing attendance.
Students who withdraw from the College for any reason must apply for readmission and will be required to provide sufficient documentation to support readmission. Readmission after withdrawal is within the discretion of the College.
Students with medical conditions that cause them to withdraw from learning activities will receive a waiver of academic penalty if the conditions below are met.
- Students are responsible for discussing all absences with the instructor before or as soon as possible following each instance of a missed class or scheduled meeting. Students absent because of a medical condition should inform the instructor that the reason for the absence was medical but is not obligated to advise the instructor of the nature of the medical condition. If the student needs assistance in communicating medical reasons for absences to an instructor, the student should request assistance from the Director of Student Services.
- Normally, instructors are not obligated to make exceptions to their established attendance policy for successful completion of the course, regardless of the reason for the absence. The student is responsible for any missed work and maintaining satisfactory academic progress in the activity.
- If the student misses more than one week due to a medical condition, the student should discuss the situation with his/her academic advisor who will help them consider their options. Advisors receive weekly attendance rosters and will attempt to contact students with consecutive absences; however, responsibility for initiating this discussion is ultimately the student’s. Students who have missed all class meetings within a two week period without discussing their situation with their academic advisor will normally be administratively withdrawn from the class(es) in question.
- The reduction in attempted credits will be reported to the Financial Aid Office. If this results in a change of enrollment status there may be financial aid consequences. For international students, there may be immigration status consequences. The last date of attendance is calculated and is used as the date of withdrawal for any necessary return of funds to a lender. The date that a Post Free Add/Drop Period Enrollment Change form is received by the Registrar’s Office from the academic advisor is the date used by the Business Office to determine any applicable refund to the student. Administrative withdrawals made after the first one-third of any term result in academic penalty.
- In order to avoid academic penalties associated with medical withdrawals due to lack of attendance, students must petition the Academic Review Committee to waive the penalty through their academic advisor.
The petition must include:
- Written documentation from a medical professional treating the student for the responsible medical condition. This documentation must state the student’s medical condition, document the date(s) of treatment, and state that the condition was a substantial factor in the student being unable to attend the class(es) during the specific period involved. Note that if a student is withdrawing from only some of the semester’s attempted credits, and not others, the documentation from the physician must clearly indicate why those specific activities and not others are affected.
- A statement from the instructor of each affected course, noting that the student communicated in a timely manner that the reason for any absences was medical in nature, and that the student is making satisfactory academic progress in the class at the time the withdrawal is requested.
- Students who withdraw from the College for any reason, including medical reasons, must apply for readmission and will be required to provide sufficient documentation to support readmission. Readmission after withdrawal is at the discretion of the College.